Ensuring that your computer and mobile data is protected has become an essential practice for any business. No longer is paperwork the only concern for organisations in term of privacy protection and considered storage systems. When you want to protect your data, there are three best practices to consider:
Forget nosy colleagues, the biggest risk to your mobile data is the web. Firewalls, anti-virus software and the correct network protection is essential in maintaining the security of your files and preventing attack from computer viruses and corruption. For those on a budget, free anti-virus software is becoming more and more sophisticated but a comprehensive firewall suite is always a good investment for any organisation. You should conduct regular scans using this software to make sure that no viruses have slipped by and leave your data vulnerable.
As part of your network protection, ensure that your Wi-Fi networks have suitable password protection. Unprotected networks not only put you at risk of bandwidth theft, but of outside users being able to access your computer networks. Consider the users of your computer networks too, make sure that only senior management or IT technicians have the rights to make fundamental changes or delete important files on your systems.
High Tech USB sticks
USB sticks used to be a quick fix for transporting data when email delivery was not appropriate, but now USB storage is a realistic option for permanent storage of confidential or important files. Where once USB devices had minimal security features, if any, it’s now possible to purchase high tech USB storage sticks and hard drives which have extremely sophisticated security technology packaged in – from GPS tracking to location based locking and remote deletion. USB sticks can now give you complete control over your data wherever you are, and are available in even the biggest of storage capacities. Advanced USB sticks now offer multiple stand-out features, specifically the implementation of remote data delete, allowing you to destroy your mobile data if fallen into the wrong hands.
Bring your own storage devices allow for increased security if you are often working on location at many different computers. Whilst email can be a fast and easy way to send data to your home base or work premises, you can never completely rely on the security of information sent over the internet.
Regular data backup
Losing your computer data in an instant can be extremely frustrating, and detrimental to business. To ensure your files and folders are not a risk of being destroyed, conduct regular backups of your data. You should have a strict backup routine, tailored to suit the amount of new data that you save each day, week or month. Should your computer or networks crash you can then rely on these regular back-ups to bring you back up-to-date. As part of the backup process, consider encryption to further protect your data whilst it is stored for later use if needed.
As part of your backup routine, be sure to backup the data of any external or dedicated servers on a regular basis too. Don’t let the loss of information, however temporary, jeopardize your company.
This has been a guest post from the folks at Exacttrack. For more information on how to protect your data please click here to visit the Exacttrak website, a leading supplier of secure USB sticks.